Autonomous workforce compliance.Zero manual data entry.
SopAI reads the cards your crew already carries and keeps a live ledger of every expiration. Your work locations stay ready for inspection on any given morning.
Good afternoon, Marcus · Apex Field Services
Scan Document
AI OCR extraction engine
Staff Directory
Manage active workforce
Audit Export
CSV & letterhead bundle
Safety & Corrective Action
Safety logs & incident radar
Compliance & Expiration Radar
Portfolio health score & upcoming 6-month credential renewal demand
Upcoming Expirations
Certifications approaching expiration date
38 seats remaining on current plan
Workspace setup
3/3Recent scans
Marcus_Vance_WorkplaceSafety.pdf
Marcus Vance
Sarah_Chen_ConfinedSpace.pdf
Sarah Chen
David_Miller_EquipmentSafety.jpg
David Miller
Elena_Rostova_CPR_Card.pdf
Elena Rostova
Built for operations where an expired credential becomes a real disruption, not a memo.
One ledger connects intake, role requirements, and proof of compliance — so nothing waits on a spreadsheet.
Inbound OCR intake
Team members photograph a credential at a work location, or forward a certificate PDF straight to the workspace inbox. The system reads names, dates, and cert type for a one-tap confirmation.
Renewal warnings that escalate
SopAI calculates renewal demand six months out and routes reminders at 90, 60, and 30 days — to the assigned team member and operations supervisor — before anyone's eligibility lapses.
A passport for every worker
An auditor, client representative, or supervisor scans the QR code from a badge or smartphone and sees valid certifications instantly — no folder to dig through.
Three steps from a photo to a verified ledger entry.
No manual filing, no gap between a paper card and a tracked record.
The handoff
The record gets more useful at every handoff: from image, to verified field, to a live answer for the next shift.
Ledger stage 01
Ingest credentials
Team members or supervisors text a photo of a new credential, or forward the certificate to the workspace's inbound email address. The original source is kept with the intake event so the record has provenance from day one.
Ledger stage 02
Confirm the extraction
SopAI reads the employee name, issue and expiry dates, and certification type. A manager confirms the extracted fields against the source image, turning an uploaded file into a trusted operational record.
Ledger stage 03
Let the ledger watch
Ongoing monitoring checks the directory against each job's role requirements, flagging gaps weeks before an expiration hits so supervisors can act before the next shift inherits the risk.
Built on trusted infrastructure.
SopAI uses industry-leading cloud and payment providers with established security and compliance programs, so your workforce records stay protected with the same disciplined controls expected of modern cloud software.
Built on modern infrastructure
Proof of control
Every record keeps its source.
The original image stays beside the extracted fields, so a manager can verify the data before it becomes part of the ledger.
Audit confidence
Answers are ready before the question.
A live status, role requirements, and exportable evidence give your team one consistent answer when a client or inspector asks.
A record tells you what happened. A ledger keeps the next shift ready.
The difference is what happens after the record exists — who gets warned, what is missing, and what is ready for the next decision.
A record that waits for someone to notice.
Dates live in disconnected files, reminders depend on memory, and the next shift inherits yesterday's uncertainty.
One missed credential can cost more than a year of compliance software.
Adjust the workforce and process risk below. Your modeled exposure updates instantly.
01 / Choose your operation
Select the team shape closest to your current workforce.
02 / Set your headcount
How many people need current credentials in this workspace?
03 / How exposed is your process?
Built to reduce preventable compliance gaps.
SopAI centralizes evidence, tracks expirations, flags missing requirements, and keeps the next action visible.
Illustrative planning model based on headcount and workflow risk. This is not a prediction of actual financial loss.
See the plan for this workspacePriced to scale with your active headcount.
Transparent seat limits, no setup fees.
Hobby
The essentials to prove your compliance workflow works.
Unlocked tabs:
- Dashboard
- Employees · max 3
- Certifications
- Documents
- Expiry Alerts · basic view
Coming soon
- Mobile field capture
Teams
Field-level compliance and reporting for active teams.
Everything in Hobby, plus:
- Audit Export · CSV and PDF
- ID Badges · digital QR passports
- Up to 25 employees
- Manager and operations seats
- Email renewal alerts
Coming soon
- Client-ready compliance links
- Shift handoff reports
Growth
Advanced management and safety tracking for scaling operations.
Everything in Teams, plus:
- Training Matrix · role-based competency
- Incident Log · Corrective Action radar
- Up to 100 employees
- Automated inbound email intake
- Unlimited admin seats
Coming soon
- Multi-site command center
- Predictive renewal planning
- Custom approval workflows
Enterprise
A command layer for multi-site operators and complex workforce programs.
Everything in Growth, plus:
- Unlimited workforce and locations
- SSO, SCIM, and advanced permissions
- HRIS, ERP, and workforce system integrations
- Dedicated onboarding and success lead
- Custom retention and security reviews
Coming soon
- Portfolio-wide risk intelligence
- Benchmarking across operating regions
- Priority incident response workflows
Frequently asked questions
Stop tracking certifications in a spreadsheet.
Connect your team in minutes and let SopAI catch a lapse before it costs you the job.